Your stockroom is essential to your business, but it’s also the area most prone to disarray. In this blog, we’re offering some of our best stockroom organization ideas to help your business run smoothly, efficiently, and productively.
9 Stock Organization Ideas for Improving Efficiency
1. Put the Most Popular Items Front and Center
We’re going to guess that you have some inventory that significantly outsells other items. Make these easily accessible for your staff by keeping them toward the front of your storage area, and at eye level.
They need to be replenished most frequently, so you can save valuable time by always keeping them within reach.
2. Think Up, Not Just Out
It’s tempting to leave everything on the floor because that’s probably the easiest thing to do. However, you will quickly run out of space. Plus, when you organize your stock like this, you’re not making the most of the room you have available to you.
Take a moment to look up. Odds are you’ve got a lot of space above your head that you’re not utilizing. Consider investing in affordable shelving units and start stocking things up!
In keeping with our previous stockroom organization idea, the least popular items should be stored highest up, since you won’t need to access them that often. The same goes for seasonal inventory.
3. Keep the Area Well-Lit
There are a few reasons for this. First of all, it’s helpful for your staff. Managing inventory can already be a very monotonous task that takes a long time. Don’t make them sit in a dimly lit room — which is just going to hurt productivity.
Secondly, it’s easier to lose stock in a room with poor lighting, especially if items are being pushed out of plain sight.
If your stockroom doesn’t have sufficient overhead lighting already installed, bring in additional sources.
4. Invest in an Electronic Inventory Management System
Gone are the days when you need to keep track of your inventory with endless paperwork and complicated spreadsheets. Take it to a digital level with an inventory management system that will do much of the heavy lifting for you.
For example, your POS software might offer advanced inventory management. True POS keeps a close eye on all the numbers that matter, offering heightened analytics and insight tracking. As an added bonus, using sophisticated software to help you keep your stock organized will help you stay on top of what needs to be reordered and what isn’t selling, and thus, isn’t worth reinvesting in. Inventory optimization is key!
5. Keep Necessary Tools Nearby (And Label Them)
Your stockroom is likely where you’re going to be unboxing everything, packing other items up, printing, labeling, and so on. Make sure your team has all of the tools and supplies they need, in a designated space that they’ll be returned to every day at closing.
You should also label each individual tool/supply so that should they end up out on the store floor, your employees will know where to return them.
6. Limit Accessibility to Your Stockroom
Without a doubt, customers shouldn’t be allowed back there — but what about all of your employees?
It might seem sensible to allow any and all employees back there. After all, if someone needs an item, shouldn’t they be allowed to retrieve it themselves? Possibly. However, the more people you let back there, the messier it’s going to get. If people who don’t know the processes and systems are in your stockroom digging for inventory, it’s going to be all too easy for everything to get out of control.
Instead, designate only specific employees as part of your stockroom team. Should another employee outside of this group need an item from that area, they’ll know who to ask for assistance.
7. Keep Everything Visibly Labeled
The bigger your stockroom is, the more clearly and specifically your items will need to be labeled.
For instance, if you have a retail store, you might choose to split things up based on men’s and women’s clothing, then by size, and perhaps by color/material. Make sure that the labels on all of these categories can be easily viewed from the front without the need to move anything out of the way first.
You can also use color coding for your stock. Just make sure it’s clear what every color stands for.
8. Have a Designated Shipping and Receiving Area
Some businesses might have an entirely separate room for this. If that’s not you, don’t stress. But you should still designate some specific part of your stockroom for shipping and receiving.
Items that just arrived — or are just about to be sent out — should not be commingled with the rest of your standard inventory. This is a great way to start letting things slip through the cracks.
9. Do Regular Spot Cleaning and Once-a-Month Decluttering
“I’ll deal with this later,” we’ve all said at least 10 times in our lives. But tossing stock aside to manage at a later time is ultimately going to lead to a bigger mess down the road.
Encourage your stockroom employees to spot clean at some point during every shift. This might mean putting tools or supplies away, straightening out boxes, or putting away seasonal items that were left behind.
In addition, once a month, head into your stockroom for a deeper clean and some serious decluttering. If the spot cleaning is going well, you might not need to do all that much. But still, put time on your calendar once every 30 days to see if your stockroom needs a bigger clean-up.
Which one of these stockroom organization ideas will you try first? Give it a shot and let us know how it goes. And if you’re ready to invest in software that’ll do the grunt work for you, get a free quote from True POS today.