Jun 24

Must-Have Equipment for a New Business

Starting a company is a complex endeavor but with this shortlist of must-have equipment for every new business, you can tick a few things off your to-do list.

Beginning a new business is a major, long-term project that requires a ton of preparation and some upfront investment to get things up and running. Beyond what your customer needs, you must also consider what you and your team need to operate efficiently and deliver the best product or service. 

It may be daunting and confusing to know what equipment is needed to start a new business, but we’ve shortlisted some essentials to help get you started.

6 Must-Have Equipment for Every New Business

1. I.T. Hardware

The pandemic showed the importance of flexible workplace arrangements. Desktops used to be the standard go-to for offices, but now, many businesses opt for laptops as they can be used for both in-office and remote work setups. A laptop or computer can be a significant investment for a startup, so determine your business needs before you commit to a certain make or model.

Many businesses issue the same device for all employees, but that may not necessarily be the right move. Consider the specific tasks of each employee. For example, the marketing team may need a laptop with a robust processor for photo and video editing, while the finance department will need large interfaces to clearly read spreadsheets and documents.

Depending on your business type, you may also need tech hardware like printers, scanners, photocopiers, webcams, and paper shredders.

New business employees working on computers

2. Dedicated Contact Lines

Your business will appear more professional and credible if you have official lines of contact, rather than using your personal details.

Start by setting up an official business email address. Creating a regular email account is usually free, and most hosting platforms offer several gigabytes of storage. But if your budget permits, consider opening a business-level account to access premium features like additional storage, better security, and customized email addresses.

If you need significant internet bandwidth, get a business-class LAN or Wi-Fi connection. This will enable you to download, upload, and send large files, host large websites, and smoothly conduct meetings and video conferences.

It’s also advisable to establish a business number, whether it’s a landline for your physical office or a secondary work mobile phone. This will make it easier to compute your business’s telecommunications expenses and encourage a healthy work-life balance. 

3. Security System

For brick-and-mortar spaces, whether it’s an office space or retail store, a security camera system is a must. It doesn’t have to be a multi-camera setup with full-time security monitoring. There are affordable alternatives, such as Wi-Fi-connected cameras that automatically save footage in cloud storage and can be viewed and controlled via a mobile app.

For all businesses – whether you run an online business or a hybrid model that allows for remote work – cybersecurity should be a top priority. Install reputable cybersecurity and anti-virus software on every company computer.

Implement best safety and security practices, such as locking company-issued devices before leaving them unattended, regularly changing device passwords, keeping desks clear of confidential documents, encrypting sensitive documents, and trusting only reputable platforms when storing and sending files over the internet.

4. Point-of-Sale (POS) System

Getting a dependable POS system can easily be overlooked by new business owners, but it can cause your downfall if customers become frustrated at the end of their purchase journey and don’t complete the transaction. After all, you need to make customers’ lives easier in order to generate revenue.

Whether you have a physical location, a web-based or eCommerce site, or a hybrid model, sign up for a reliable point of sale system. Almost all POS systems are designed to help speed up transactions by reducing the need for manual inputting and enabling your business to accept various payment methods.

But make sure to choose one that is equipped with the features you need to understand your customer base, streamline your operations, and maximize your inventory. If you’re not entirely sure about what you need, go for a scalable POS system that accepts third-party integrations so that you can add or remove features as needed.

Check out our tips on choosing the best POS system to get an idea of what might work for your business.

Customer paying for groceries on a POS system

5. Ergonomic Desks and Chairs

Workplace injury is not only common in labor-intensive jobs, but it can also be experienced by those in offices, retail, and jobs that entail sitting frequently. Incidents of physical conditions like varicose veins, numbness in the legs, and stiffness are more common among seated employees than those doing heavy tasks.

If you foresee that you and your staff will regularly be seated at a desk, invest in ergonomic desks and chairs to encourage proper posture, and reduce the risk of body aches and numbness. This is excellent for your employees’ well-being and also the productivity of your business.  

6. Specialty Equipment

There are certain types of tools and equipment that are required and expected from your type of business. Check what your competitors are using to see if you can get better or newer models to gain an edge over them. Ask industry peers for advice on the pros and cons. If budget permits, test out different types and get feedback from customers.

Retail, whether in a physical store or eCommerce site, will need tags and paper bags. Restaurants and cafes will need specific kitchen supplies and takeaway utensils and packaging. Web-based businesses will require lots of packing and shipping tools, like boxes, bubble wrap, packing foam, and tape. A service-based business may need a company car to efficiently transport staff (check out the tax information on company vehicles).

To get your business started on the right foot, begin with a POS system that will allow you to serve customers quickly, understand your consumers’ preferences, and streamline your business operations. Contact True POS for a free quote today!

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